Quickbooks - Credit Card Charges

Enter a credit card charge for purchases you track through expense accounts and for the following types of items: fixed asset, non-inventory part, service, and other charge.

  1. Go to the Banking menu and click Enter Credit Card Charges.

  2. Click the Credit Card drop-down arrow and then click the appropriate credit card or add a new one. For

    example Capital One CCard xx3273 or First Guaranty CCard xx8561 .

  3. Click the Purchased From drop-down arrow and then click a vendor or enter a new vendor.

    When you add a new name "on the fly", choose one of two setup options:

    Quick Add Adds just the name to the list. You must add the details later in the appropriate list.

    Set Up Allows you to enter additional information (such as a phone number, fax number, and alternate contact) to the list you choose.

  1. Enter the amount of the charge in the Amount field.

  2. Complete the Ref No. and Memo fields as needed, this is optional.

  3. Click the Expenses tab, select the appropriate expense account, and enter each charge. If you are not

    sure how to expense a charge, choose account “Ask My Accountant”.

  4. Click Save and Close or Save and New to enter more charges.

The credit card accounts should be reconciled against the monthly statements (same as reconciling the bank statements), I will cover this at a later time.

To pay the credit card bill (this process is used when you are writing manual checks and entering them into QuickBooks. If and when you decide to use computer checks, the process will change slightly.)

  1. From the Home Screen Banking Section click the icon Write Checks or Click on Banking, Write Checks.

  2. Enter the check number and date of the check

  3. Enter the name of the credit card company in the Pay to the order of field, Capital One or First Guarantee


  4. Enter the amount due or the amount you are going to pay

  5. Click on the expense tab in the account column type in Capital One CC 3273 for Capital One charge card,

    or First Guaranty CC 8561 for First Guaranty charge.

  6. The amount will automatically fill in.

  7. Click Save and New to enter a new check or Save and Close if you are done entering checks.


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